AI Document Processing Directly from Office Multi-Function Devices
We designed an MFP-based AI Document Processing Solution for Konica-Minolta Business Solutions (HK) Ltd. The goal is to make AI document functions available directly from office machines.
Business Challenge
Traditional scanning often ends at creating an image or PDF, leaving users to manually retype, compare, translate or structure the content afterwards.
Solution Strategy
The solution provides a menu of task-specific AI functions on the machine interface, processes scanned documents and sends outputs to the email addresses users provide.
Key Capabilities
OCR to Word
Searchable PDF generation
Document comparison
Translation
Bill and receipt recognition
Business card recognition
ID and passport recognition
Cheque recognition
Purchase order, sales order and invoice recognition
Handwritten-text removal
Process history
Technology & Architecture
- MFP user interface
- Scan input
- AI/OCR processing
- Structured spreadsheet/Word/PDF outputs
- Email delivery
- Job history
Outcome
- Moves document-processing steps closer to the point of scan
- Reduces repeated manual transcription for supported document types
- Provides consistent task-specific interfaces for office users
- Adds process history for tracking processed jobs
What This Demonstrates
This project demonstrates our ability to combine workflow analysis, software engineering, data processing and AI into an operational solution rather than treating AI as a standalone feature.
Build a Similar Solution
If your organisation has a comparable document, data or workflow challenge, we can assess the process and propose a phased solution.